Roles & Responsibilities
What each role can do in our Probus web app. Tap a role to see its features.
Members
Purpose: Join club activities and stay informed.
- View upcoming activities and events in the Event Calendar
- See full details: time, place, description, any costs
- Register or unregister with one click
- Add an event to your personal calendar (Outlook, Google, Apple)
- See how many people are going
- Check in on the day using your phone
- Receive update emails if details change
- Find Contacts, Activity Leaders and Committee Members
- Find contact details for other Members
- Edit your membership profile
Activity Leaders
Purpose: Create and manage activities and look after attendees.
- Create and update activities/events (title, date/time, location, description)
- Activities appear automatically in the Event Calendar
- See who has registered for your activities
- Manage attendance: mark present/absent/guest
- Adjust capacity when needed
- Receive automatic emails when members register
- Send update emails to all registrants (time/venue changes, notes)
- Export or print an attendance list
Leaders work mainly in My Activities and My Activity Attendance. Changes flow straight to the Event Calendar.
Committee Members
Purpose: Provide oversight and support across club activities.
- View all activities and events across the club
- See registration and attendance trends
- Assist Activity Leaders when needed (update details, view lists)
- Monitor member communications and updates
- Support membership management and club information pages
- Find Contacts, Activity Leaders and Committee Members
- Oversee membership records and club-wide notices
Officer Roles
Specific responsibilities held by committee officers.
Membership Officer
Purpose: Keep member records accurate and up to date.
- Update member profiles (contact details, status, interests)
- Approve new members and manage changes
- Export member lists for newsletters or reports
- Help ensure privacy and access are appropriate
- Provides a current membership roll for the committee
- Helps deliver the right messages to the right people
Treasurer
Purpose: Support financial records for paid activities (if used).
- View attendance lists to reconcile paid events
- Export participation data for accounting
- Check registrations for fee tracking
- Quicker reconciliation against bank statements
Secretary / Communications
Purpose: Keep members informed and records accessible.
- Send club‑wide announcements and updates
- Upload minutes, documents, notices
- Oversee Helpdesk enquiries
- Clear, consistent communication to members